Illinois Public Health Institute (IPHI) Center for Health Information and Technology (CHIT)
Position Description: Program Associate
The Illinois Public Health Institute is seeking an energetic and well-organized team member to support program operations, coordination of evaluation activities, and other administration duties for virtual and in-person meetings and events for Data Across Sectors for Health (DASH), a national program supporting local health data initiatives across the country. The Program Associate will work with staff and partners to provide planning and administration support for projects led by multi-sector collaborations sharing data to address the social determinants of health. The position is full-time exempt and reports to the Center Director. IPHI’s standard work week is 37.5 hours.
About IPHI, CHIT, Data Across Sectors for Health (DASH) and All In: Data for Community Health
IPHI mobilizes stakeholders, catalyzes partnerships, and leads action to promote prevention and improve public health systems to maximize health, health equity and quality of life for the people of Illinois. IPHI leads initiatives through the Center for Community Capacity Development, the Center for Health Information Technology (CHIT), and the Center for Policy and Partnership Initiatives. IPHI’s CHIT works to ensure that public health data and information are used to strengthen policy, planning and program development by working for improved public and private data collection, integration and dissemination. More information is available on IPHI’s website at www.iphionline.org.
IPHI works in partnership with the Michigan Public Health Institute to operate the Data Across Sectors for Health (DASH) National Program Office, funded by the Robert Wood Johnson Foundation. The NPO identifies barriers, opportunities, promising practices and indicators of progress for multi‐sector collaborations to connect information systems and share data for community health improvement. DASH is the coordinating partner for All In: Data for Community Health, a dynamic and continually evolving partnership of national and regional programs that have joined forces to form a learning collaborative and coordinate technical assistance and peer-to-peer learning activities for those tackling common challenges.
The Illinois Public Health Institute is dedicated to the principles of equal opportunity. All qualified applicants will be considered without regard to race, color, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, national origin, age, disability, genetic information or any other personal characteristic not relevant to the posted position. IPHI is committed to diversity and strongly encourages women, minorities, individuals with disabilities, LGBTQ individuals, and veterans to apply.
Duties and Responsibilities:
- Coordinate and support the work of program activities such as online meetings, webinars, conference calls and in-person engagement events to accomplish project goals. This includes scheduling meetings, organizing and managing logistics, communicating with participants, and producing pre‐meeting agenda and related materials, and documenting meeting content, results, and action steps.
- Maintain current program records and files through multiple project-specific databases and project management systems.
- Compile information related to project domains, and tag and enter information into the program knowledgebase to track projects, resources and publications relevant to the work of DASH and All In.
- Support staff and partners to attend conferences and site visits, including arranging travel/travel reimbursement and other logistics.
Relationship Management and Communication
- Build and foster relationships with awardees, network members, national partner and advisers, etc. Participate in check-in calls with awardees to document project progress, identify technical assistance needs, and facilitate connections to other communities, and identify opportunities to support and advance their initiative
- Participate in the All In online community and contribute to the discussions, share resources, and work to maintain vibrant engagement on the platform.
- Represent IPHI and the DASH National Program at external events (the Program Associate may also have opportunities to travel nationally to visit awardees and attend conferences).
Continuous Improvement and Evaluation
- Assist in developing evaluation tools to collect process and outcome data from awardees and other stakeholders.
- Assist in data collection and analysis for administration of online surveys and assessments to a national audience; coordinate communications, collection, and storage of survey results.
- Gather information from key informants and other experts through both formal (interviews, focus groups, etc.) and informal strategies.
- Support analysis plans, report-writing and dissemination of results prepare reports including visual and narrative summaries of qualitative and quantitative data.
- Identify and recommend opportunities to improve execution of tasks, including but not limited to improving administrative and operational systems related to the program.
- Work with the Center Director on identifying and solving problems, addressing barriers, advancing a health equity approach, and conducting improvement activities.
- The ideal candidate will have a master’s degree in public health, public administration, healthcare management or related field. A minimum of one year of experience related to the roles and responsibilities above is required; more experience is welcome. Equivalent professional experience in a related field is acceptable. IPHI values multiple pathways towards attaining professional experience and education.
- The successful candidate will be able to manage multiple tasks and projects simultaneously, be comfortable in a fast‐paced environment, and able to adapt to change and growth.
- Excellent organizational, communications and interpersonal skills are required; the successful candidate will be thorough and detail‐oriented with strong and versatile writing skills.
- Candidates should have experience working with diverse populations in a variety of community and organizational settings.
- Candidates should have the ability to work independently and as part of project teams.
- Excellent computer skills, including proficiency with Microsoft Office 365 (Word, Excel, PowerPoint), Outlook, SharePoint, and Google Docs is required.
- Experience in project management, program evaluation, events management, or budget and financial reporting is desirable but not required.
- Knowledge of or experience supporting research and evaluation results is preferred.
- Exposure to or knowledge of any of the following is desirable but not preferred: social determinants of health indicators, health equity, community collaboration, multi‐sector data sharing and systems thinking.
- Experience with GoToWebinar, Google Drive, Monday.com, Salesforce, Trello and other online content management systems is desirable but not required.
IPHI has a collegial, team‐oriented culture where a sense of humor and a passion for work is highly valued.
- Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday.
- Must be able to move about the office and at offsite events to access files, supplies, and assist with event set up.
- The position requires occasional work on evenings or weekends. The associate must be able to travel for one or more nights from time to time.
Compensation: $40,000 – $50,000 annual salary depending on experience and qualifications; competitive benefits
Location: The position is located in Chicago at IPHI’s West Loop office.
Starting Date: April 2019
Application Instructions: Please submit a resume, cover letter and writing sample by Wednesday, March 27, 2019 to be considered for this position; applications will be reviewed on a rolling basis. The cover letter should compare your qualifications and experiences to the duties and responsibilities of the position. Electronic submission required to email@example.com. No phone calls, please. Visit www.iphionline.org for more information about IPHI’s mission and work.