IPHI is Hiring a Program Manager

Download as PDF

The Illinois Public Health Institute is seeking an experienced and well‐organized team member to develop and implement program strategies, direct program operations, coordinate partner activities and support meetings and events for Data Across Sectors for Health (DASH) and other grant‐funded programs of IPHI’s Center for Health Information and Technology.

Description of Organization

IPHI mobilizes stakeholders, catalyzes partnerships, and leads action to promote prevention and improve public health systems to maximize health, health equity and quality of life for the people of Illinois. IPHI leads initiatives through the Center for Community Capacity Development, the Center for Health Information Technology (CHIT), and the Center for Policy and Partnership Initiatives. IPHI’s CHIT works to ensure that public health data and information are used to strengthen policy, planning and program development by working for improved public and private data collection, integration and dissemination. More information is available on IPHI’s website at www.iphionline.org.

IPHI’s CHIT works in partnership with the Michigan Public Health Institute to operate the Data Across Sectors for Health (DASH) National Program Office, funded by the Robert Wood Johnson Foundation. The DASH NPO identifies barriers, opportunities, promising practices and indicators of progress for multi‐sector collaborations to connect information systems and share data for community health improvement. DASH is the coordinating partner for All In: Data for Community Health (All In), a dynamic and continually evolving partnership of national and regional programs that have joined forces to form a learning collaborative and coordinate technical assistance and peer-to-peer learning activities for those tackling common challenges. Other active projects led by IPHI’s CHIT include: 1) facilitation of a stakeholder engagement process for representatives from health care, housing, public health and other sectors to develop a technical solution for matching data across sectors, 2) a learning collaborative on behalf of the National Association of Area Agencies on Aging, whereby 10 CBOs and AAAS from across the country are working to build their data systems infrastructure.

The Illinois Public Health Institute is dedicated to the principles of equal opportunity. All qualified applicants will be considered without regard to race, color, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, national origin, age, disability, genetic information or any other personal characteristic not relevant to the posted position. IPHI is committed to diversity and strongly encourages women, minorities, individuals with disabilities, LGBTQ individuals, and veterans to apply. 

Position Summary

The Program Manager will work with staff and partners to plan and administer projects led by multi‐sector collaborations sharing data to address individual and community health, equity and wellbeing. The position is full‐time exempt and reports to the Center Director. IPHI’s standard work week is 37.5 hours. IPHI has a collegial, team‐oriented culture where a sense of humor and a passion for work is highly valued.

Duties and Responsibilities:
Project Management

  • Provide oversight of day‐to‐day program and project execution across various stakeholder groups to achieve programmatic goals.
  • Monitor and manage program priorities, timelines and deliverables for multi‐sector initiatives that may include: staff; national, state and local partners and stakeholders; teams of awardees; and other community collaboration participants.
  • Work closely with the Center Director and Senior Manager to ensure progress on program workplans and strategy implementation.
  • Develop working knowledge of program proposals that guide the work and include narrative, budget, workplan, deliverables, reporting requirements and associated timelines.
  • Develop content and lead program activities such as online meetings, webinars, conference calls and in‐person events to accomplish project goals. Administrative tasks may include: scheduling meetings, managing logistics, communicating with participants, drafting agendas and related materials, and documenting meeting content, results, and action steps.
  • Maintain current program records (e.g. awardee database tracker) and files through multiple project‐specific databases and project management systems.

Relationship Management and Communication

  • Foster and maintain relationships with local and national organizations and collaborations, including government agencies, health care, policymakers, and community‐based organizations. At the national level, these organizations may be partners, awardees, or engage with DASH/All In in various capacities.
  • Lead and support check‐in calls with communities, including DASH awardees, to document project progress, identify technical assistance needs, facilitate peer‐to‐peer connections, and coach sites in identify lessons from their project to spread/scale through All In.
  • Participate in the All In online community and contribute to the discussions, share resources, and work to maintain vibrant engagement on the platform.
  • Represent IPHI, the DASH National Program Office and/or All In at external events including regional and national meetings and conferences.
  • Contribute to publications including reports, white papers, background documents, presentations, fact sheets, and content for newsletters.

Continuous Improvement and Evaluation

  • Identify and recommend program improvement opportunities to deepen program impact, increase program capacity, promote operational efficiencies and/or improve budget management.
  • Support development of evaluation tools to collect process and outcome data and evaluation reporting templates, timelines, and guidelines.
  • Support data collection and administration of online surveys and assessments to a national audience; coordinate communications, collection, analysis and storage of survey results.
  • Gather and analyze information from key informants and other experts through both formal (interviews, focus groups, etc.) and informal strategies.
  • Support analysis plans, report‐writing and dissemination of results. Prepare reports including visual and narrative summaries of qualitative and quantitative data.
  • Identify and recommend opportunities to identify and solve programs and improve execution of tasks, including but not limited to improving administrative and operational systems related to the program.

Other duties as assigned.


  • Education and/or experience equivalent to a master’s degree in a field related to public health, healthcare administration, public administration, public policy, or social work with 3‐5 years of work experience. IPHI values multiple pathways towards attaining professional experience and education.
  • Strong commitment to health equity, diversity, inclusion, and addressing the systemic factors that produce health inequities and health disparities.
  • Strong critical thinking skills, a systems perspective, and the ability to anticipate and solve problems in a timely and professional manner.
  • Excellent organizational, communications and interpersonal skills are required; the successful candidate will be thorough and detail‐oriented with strong and versatile writing skills.
  • The successful candidate will be able to manage multiple tasks and projects simultaneously, be comfortable in a fast‐paced environment, and able to adapt to change and growth.
  • Candidates should have the ability to work independently and as part of project teams.
  • Proficiency in Microsoft Office, Google docs, project management tools, and ability to use CRM software.
  • Ability to assess and incorporate feedback.


  • Understanding of and experience with one or more of the following: multi‐sector collaboration and data‐sharing models, health information technology/informatics, innovation, health system transformation.
  • Experience in project management, program evaluation, quantitative and qualitative methods, events management, network management, or budget and financial reporting.
  • Knowledge of or experience supporting research and evaluation results.
  • Exposure to or knowledge of any of the following: social determinants of health, health metrics and measurements, health equity, community collaboration, multi‐sector data sharing.
  • Specific experience with GoToWebinar, Monday.com, Salesforce, Trello and other online content management systems.

Job Requirements

  • Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday.
  • Must be able to move about the office and at offsite events to access files, supplies, and assist with event set up.
  • The position requires occasional work on evenings or weekends and infrequent overnight out‐of-town travel.

Compensation: $50,000 ‐ $60,000 annual salary depending on experience and qualifications; competitive benefits

Location: The position is located in Chicago at IPHI’s West Loop office.

Starting Date: June 2019

Application Instructions: Please submit a resume, cover letter and writing sample by Tuesday, June 2, 2019 to be considered for this position; applications will be reviewed on a rolling basis.  The cover letter should compare your qualifications and experiences to the duties and responsibilities of the position.  Electronic submission required to jobsearch@iphionline.org.  No phone calls, please. Visit  www.iphionline.org for more information about IPHI’s mission and work.